The DON CIO provides strategic direction and oversight of DON records management, which is the planning, controlling, directing, organizing, training, promoting and performing of other managerial activities related to the creation, maintenance and use, and disposition of records. Records management is meant to adequately and properly document Federal policies and transactions and to effectively and economically manage agency operations. Records should contain adequate and proper documentation of an agency's organization, functions, policies, decisions, procedures and essential transactions. They are designed to furnish the information necessary to protect the legal and financial rights of the government and of those directly affected by agency activities.
DTG 151431Z JUN 16 - February 19, 2018
This Naval message states that in addition to the basic records management (RM) training requirement, all DON personnel must be reminded, every year, of their RM responsibilities and that this refresher training is mandatory.
Available for view/download are the DON RM Training Guide, the DON Annual RM Training Slides for Face to Face Training, and a Face to Face Instructor Slide Deck to Train the Trainer. All can ...
SECNAVINST 5210.8E - December 17, 2015
This instruction reissues SECNAVINST 5210.8 to update policy and assigned responsibilities for the life-cycle management (creation, maintenance, use, and disposition) of records in all media, including electronic. Also, the instruction establishes responsibility for the DON Records Management Program in accordance with 44 USC, 36 CFR, DoDI 5015.02, and the 2012 OMB/NARA Managing Government Records Directive.
OMB/NARA Memo - August 24, 2012
In response to "Presidential Memorandum - Managing Government Records," of Nov. 28, 2011, this directive creates a robust records management framework that complies with statutes and regulations to achieve the benefits outlined in the Presidential Memorandum. It requires that to the fullest extent possible, agencies eliminate paper and use electronic recordkeeping with goals and target dates for completion. It also ...
SECNAV M-5210.1, Rev. 1, incorporated May 2012 - May 30, 2012
The Department of the Navy Records Management Program establishes policies and procedures for life-cycle management (creation, maintenance, use and disposition) of DON records. This manual provides guidelines and procedures for the proper administration of a records management program. It also contains all DON records disposition schedules approved by the National Archives and Records Administration.
DON Guidance - December 5, 2011
The Department of Defense Information Technology Portfolio Repository-Department of the Navy (DITPR-DON) process guidance document provides a comprehensive discussion of core DITPR-DON functionality and basic lifecycle transactions. This information will enable all users to gain the understanding necessary to perform the basic IT asset management functions of registering, transferring and archiving DON IT systems within ...
SECNAV Manual M-5210.2 - July 25, 2008
This manual implements the policy set forth in SECNAVINST 5210.8D: Department of the Navy Records Management Program dated Dec. 31, 2005, regarding Standard Subject Identification Codes (SSIC) and is issued under the authority of SECNAVINST 54307P: Assignment of Responsibilities and Authorities in the Office of the Secretary of the Navy.
SECNAV Manual M-5210.2: Department of the Navy SSIC Manual dated Dec. 31, 2005, is ...
SECNAV M-5213.1 - December 31, 2005
This manual implements policy set forth in SECNAVINST 5210.16: Department of the Navy Forms Management and Information Requirements (Reports) Management Programs. The manual specifies procedures for forms management within the DON.
SECNAV M-5214.1 - December 31, 2005
This manual implements the policy set forth in SECNAVINST 5210.16: DON Forms Management and Information Requirements (Reports) Management Programs, regarding information collection.
5 U.S.C. 552a - September 1, 1974
The Privacy Act of 1974, 5 U.S.C. § 552a, establishes a code of fair information practices that governs the collection, maintenance, use and dissemination of personally identifiable information about individuals that is maintained in systems of records by federal agencies. A system of records is a group of records under the control of an agency from which information is retrieved by the name of the individual or by some ...
September 16, 2019
Registration is now open for the 2020 DON IT Conferences. The DON IT Conference, West Coast has been approved for March 2-3, 2020, at the San Diego Convention Center, and the DON IT Conference, East Coast has been approved for May 11-13, 2020 at the Hilton Norfolk The Main. The conferences are held in fleet concentration areas on the West and East Coasts each year to minimize cross-country travel by participants. The ...
April 30, 2018
Presentations given during the DON IT conference sessions held in Norfolk, VA, April 23-25, are available by request to government civilian, military personnel, and DoD support contractors. Please submit your request by using the "Contact Us" link located in the DON CIO Information section
by Rob Foster - May 9, 2016
There are mobile applications for almost everything, and now there are apps that allow Department of the Navy active duty and civilian personnel in any location to access important information and required training on their personal smartphone or tablet. These apps will work on personal devices outside of the Navy Marine Corps Intranet (NMCI) domain.
by Naval Education and Training Command Public Affairs - April 21, 2016
PENSACOLA, Fla. (NNS) -- Two new mobile apps designed for Sailors to complete required Navy General Military Training (GMT) on Records Management (RM) and Privacy and Personally Identifiable Information (PII) Awareness became available April 19.
by Barbara Hoffman - June 9, 2014
It has been a privilege to serve in leadership positions for the Department of the Navy Chief Information Officer, including as Director of both the E-business and Investment Management teams, Principal Deputy for two very talented DON CIOs, and now as the DON CIO (Acting). Our business IT environment has evolved dramatically over this timeframe, in technology advances as well as in operational and fiscal challenges.
April 10, 2014
As detailed in a DON CIO memo released April 10, prototype design is underway on a DON enterprise-wide task management (TM) and records management (RM) system: the DON Tasking, Records, and Consolidated Knowledge Enterprise Repository (TRACKER). DON TRACKER will provide one auditable and compliant RM and TM system for all DON shore-based commands and organizations.
by the DON Privacy Team - March 10, 2011
The following Privacy Tip provides existing policy guidance and best business practices for contract support personnel who handle personally identifiable information. Office of the Secretary of Defense Memo dated June 05, 2009, "Safeguarding Against and Responding to the Breach of Personally Identifiable Information (PII)" and SECNAV INST 5211.5E: "SECNAV Privacy Program" apply.
by DON CIO Privacy Team - October 12, 2010
This Privacy Tip will be published in two parts and serves as a best practices guide to help Department of the Navy commands/units implement and sustain privacy awareness and better safeguard personally identifiable information within their control.
by DON CIO Privacy Team - November 4, 2009
A successful command privacy program must include an aggressive records review and disposal component. While hard copy files cannot be ignored, the volume of electronic data files is a much larger issue and must be aggressively addressed by local commands/units.
by DON CIO KM/RM Team - February 6, 2009
A self-evaluation checklist with which U.S. Navy commands, activities, and offices and Secretary of the Navy Secretariat offices can appraise compliance of their records management programs is now available. The Automated Inspection Reporting System (AIRS) checklist 61, Marine Corps Records Management Program, is a similar document applicable to the U.S. Marine Corps.
August 19, 2008
The recently signed SECNAV Manual M-5210.2: Department of the Navy Standard Subject Identification Code (SSIC) Manual specifies filing and record maintenance procedures and provides SSICs for the DON. The SSICs are the standard system of numbers and letter symbols used throughout the DON for categorizing departmental documentary material by subject. SSICs serve as the taxonomy for all departm
March 20, 2007
Four web-based records management training courses have been developed and are available on Navy Knowledge Online (NKO).
May 21, 2019
Conference sessions will be available via dial-in for those who want to participate from remote locations. The line will be muted by default, pressing *6 will unmute and mute your line. Please check back before the start of each session as numbers may change throughout the day.
by DON Privacy Team - August 29, 2018
The DON has a continuing affirmative responsibility to safeguard PII and to prevent its loss, theft or compromise. All DON personnel, including support contractors and business partners must ensure their actions do not contribute to, or result in, a compromise. Contractor employees who work onsite at a government facility must take the same DON Annual Privacy Training required of DON Civilians and military personnel. ...
October 2, 2017
The DON Records Officer is in the Department of the Navy Assistant for Administration Directives and Records Management Division (DON/AA DRMD). DON/AA DRMD is responsible for the management of the Secretariat and Navy Records Management Program in accordance with Title 44 U.S.C., 36 C.F.R., OMB Directive M-12-18, OMB Circular A-130, DODD 5015.2, SECNAV Instructions 5210.8D and 5211.5E, OPNAVINST 5210.20, and SECNAV ...
June 2, 2016
This guide fulfills the requirement that Department of the Navy personnel (military, government civilian and contractor) be reminded each year of their records management responsibilities.
September 16, 2014
The authorized repository for SECNAV and CNO records is HP Total Records Information Management (TRIM).
April 8, 2013
The Privacy Act allows executive branch agencies to collect, maintain and disseminate information on individuals affiliated with that agency. The Department of the Navy does not maintain information about individuals who have never been affiliated with the Department.
The DON's inventory of Privacy Act System of Records Notices (SORNs) identifies under "exemptions claimed for this system" those systems that are exempt ...
February 21, 2013
The Department of the Navy Information Technology Policy Roundup for fiscal year (FY) 2013 provides a summary of policies affecting IT projects and programs. For more detail, please review the entire policy at the links provided.
by DON CIO Privacy Team - October 19, 2010
The following resources are intended to supplement SECNAVINST 5211.5E: "DON Privacy Program"
and should prove useful to Privacy Act coordinators. Please submit suggestions for additions to this list to the Ask an Expert section of the website. Select the topic: "Privacy Act."
by DON CIO Privacy Team - September 15, 2010
To make a Privacy Act (PA) request, label the request itself and the envelope: "PRIVACY ACT REQUEST." Identify the specific PA system of records notices you wish to have searched. (See index of PA System of Records Notices and submit your request according to the requirements set forth under "Record Access Procedures.") PA requests must be signed, so we cannot accept email requests.
by DON CIO Privacy Team - July 12, 2010
The following is a list of 12 acceptable use criteria for systems requesting the use of Social Security numbers.
by DON CIO KM/RM Team - April 21, 2009
General Records Schedules (GRS) are issued by the National Archives and Records Administration (NARA) to provide disposition authorization for records common to several or all agencies of the Federal Government. GRS cover records documenting administrative, or housekeeping, functions, rather than program functions. Most records described in a GRS are temporary, although the GRS also includes the disposition of some ...
February 3, 2009
Recently, the Department of the Navy Chief Information Officer developed, in conjunction with several records management (RM) stakeholders, a self-evaluation checklist with which U. S. Navy commands, activities, and offices and Secretary of the Navy Secretariat offices can appraise compliance of their records management programs.