New Department of the Navy Social Security Number Reduction Plan

DTG 151450Z MAR 17 - Publish Date: 03/17/17


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It is DON Policy to reduce or eliminate the use of Social Security numbers (SSN) in DON business processes wherever possible. The SSN is one of the personal identifiers most often used in commission of identity theft. The DON has made great strides in reducing SSN use, but more remains to be done. This guidance updates the DON plan begun in 2009 to reduce the collection, use, display, and maintenance of SSNs in the DON's official forms, IT systems, applications, shared drives, web portals and other collections associated with DON business processes.

DON CIO Washington DC 151450Z MAR 17, New Department of the Navy Social Security Number (SSN) Reduction Plan sets policy when mailing 25 or more hard copy records containing PII. It was not the intention of this DON CIO message to proscribe employing the requirements of this policy when mailing fewer than 25 items; rather, it is within the purview of each command to use the policy's requirements irrespective of the number of mailings when less than 25.

TAGS: Privacy

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