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DON Enterprise IT BCA and Abbreviated BCA Templates and Supporting Materials

Published, July 20, 2012

In accordance with the memo of April 15, 2011, "Department of the Navy Enterprise Information Technology Standard Business Case Analysis (BCA) Template," and the memo of June 30, 2011, "Required Use of DON Enterprise Information Technology Standard BCA Template," the following paragraphs provide a template and user guidance for the DON Standard BCA.

Additionally, the DON CIO has developed a new DON Enterprise IT Abbreviated Standard BCA (A-BCA), and the Problem Statement (PS) and PS and General Program Requirements documentation, as well as a list of frequently asked questions about BCAs and PSs.

DON Enterprise IT BCA Template and User Guidance

The DON Standard BCA template for information technology related projects or acquisitions may be tailored as appropriate based on the nature and scope of the project. Note: This template has been updated as of July 22, 2011.

The purpose of a BCA is to provide decision authorities with relevant fact-based information and a logical argument for pursuing a recommended course of action that satisfies valid mission needs and is aligned to strategic goals. The information in the BCA may be filled out in phases with increasing level of detail added as more information is known to support iterative reviews by the decision authority. Whether a BCA is required, and the rigor of analysis required, is determined by the project's decision authority.

A PDF and a Word version of the template, as well as user guidance, are available below.

DON Enterprise IT Abbreviated BCA Template

To better enable the DON CIO and stakeholders to address the Under Secretary of the Navy’s direction to improve the efficiency of the department’s IT and cyberspace-related procurement and business processes using BCAs, the DON CIO recently established a DON Enterprise IT Abbreviated Standard BCA Template (A-BCA)( insert link to the A-BCA) in addition to the DON Enterprise IT Standard BCA Template, as promulgated and revised by the DON CIO memos of April 15, 2011, and June 30, 2011, respectively.

The purpose of the A-BCA is to foster efficient and effective communications of cost-savings ideas to the DON CIO and other leadership from all sources, including DON personnel, industry, academia and the public by providing a shorter, more cost-savings focused format. The A-BCA focuses on the critical elements of a BCA, including a brief discussion of the problem statement; proposed scope; key assumptions, constraints and risks; costs, savings and other benefits; and operational impacts. It does not require the same level of analytical rigor as the full business case analysis but should still be based on facts, evidence and reasonable assumptions.

The A-BCA does not replace the DON Enterprise IT Standard BCA Template. Rather it is meant to be a faster, more efficient start to a structured cost-savings conversation.

Suggestions and comments to improve the DON A-BCA are always welcome. Please submit via the Contact Us form.

A PDF and a Word version of the A-BCA template are available below.

DON Enterprise IT PS Templates

New requirements for IT that will ultimately result in a Defense Business System over $1 million must be initially submitted to the Department of Defense Investment Review Boards in the form of a PS. The PS identifies a mission/capability need that is not being met, addresses the problem to be solved, root cause(s), and the benefits of addressing the problem. It provides context, boundaries and constraints for a reengineered more efficient process. Once approved it becomes the foundation for a BCA.

Currently, there is no mandated template for PSs. Directive-Type Memorandum (DTM) 11-009, Acquisition Policy for Defense Business Systems defines the content requirements, but does not direct use of a specific format. The templates provided here are consistent with DTM-11-009 and are based on the DON's Standard BCA Template (Chapter One). They may be tailored as appropriate. The PS template is for new initiates that have not yet become programs. The PS and General Program Requirements template is appropriate for modernizations to existing programs.

PDF and Word versions of the PS templates are available below.

TAGS: Efficiencies, Enterprise Services, Investment Management