DON CIO Memo - April 11, 2014
This memo provides details on a prototype design underway on a Department of the Navy enterprise-wide task management (TM) and records management (RM) system: the DON Tasking, Records, and Consolidated Knowledge Enterprise Repository (TRACKER). DON TRACKER will provide one auditable and compliant RM and TM system for all DON shore-based commands and organizations.
DTG 131519Z SEP 13 - August 17, 2010
This Naval message states that in addition to the basic records management (RM) training requirement, all DON personnel must be reminded, every year, of their RM responsibilities and that this refresher training is mandatory.
View the DON Records Management Training Guide.
DON CIO Memo - March 26, 2013
This memo delineates records management (RM) policy for electronic information systems (EISs) and records management applications (RMAs) within the Department of the Navy. This policy pertains to new, updated and existing DON EISs and RMAs. In addition to complying with policies, statutes and regulations, effective EIS RM facilitates information discovery and visibility, which improves information sharing.
OMB/NARA Memo - July 30, 2014
In response to "Presidential Memorandum - Managing Government Records," of Nov. 28, 2011, this directive creates a robust records management framework that complies with statutes and regulations to achieve the benefits outlined in the Presidential Memorandum. It requires that to the fullest extent possible, agencies eliminate paper and use electronic recordkeeping with goals and target dates for completion. It also ...
SECNAV M-5210.1, Rev. 1, incorporated May 2012 - June 10, 2008
The Department of the Navy Records Management Program establishes policies and procedures for life-cycle management (creation, maintenance, use and disposition) of DON records. This manual provides guidelines and procedures for the proper administration of a records management program. It also contains all DON records disposition schedules approved by the National Archives and Records Administration.
DON CIO Memo - January 4, 2012
Since its inception, the focus of the Department of the Navy Information Technology Policy Guidance has been on enabling knowledge dominance by directing that our information management/information technology spending support the creation of a joint, net-centric naval networking environment. The net-centric vision remains a goal, but cutting the Department's IT spending is the priority for 2012. In the face of sharply ...
DON Guidance - December 8, 2011
The Department of Defense Information Technology Portfolio Repository-Department of the Navy (DITPR-DON) process guidance document provides a comprehensive discussion of core DITPR-DON functionality and basic lifecycle transactions. This information will enable all users to gain the understanding necessary to perform the basic IT asset management functions of registering, transferring and archiving DON IT systems within ...
Availability of DON Records and Publication of DON Documents Affecting the Public - September 8, 2010
Subparts A, B, C and D of 32 CFR Part 701 issue policies and procedures for implementing the Freedom of Information Act (FOIA) (5 U.S.C. 552) and Department of Defense Directive 5400.7–R series (the DoD FOIA Program),
DON CIO Memo - June 22, 2009
This memo requests that Command Information Officers assist their Command Record Officers in implementing record disposition schedules for their electronic information systems.
SECNAV Manual M-5210.2 - August 19, 2008
This manual implements the policy set forth in SECNAVINST 5210.8D: Department of the Navy Records Management Program dated Dec. 31, 2005, regarding Standard Subject Identification Codes (SSIC) and is issued under the authority of SECNAVINST 54307P: Assignment of Responsibilities and Authorities in the Office of the Secretary of the Navy.
SECNAV Manual M-5210.2: Department of the Navy SSIC Manual dated Dec. 31, 2005, is ...
DON CIO Memo - December 19, 2007
This memo provides the Department of the Navy policy for electronic records management and, in particular, for record and non-record electronic mail.
USD P&R Policy Memo - May 22, 2008
This memo establishes Department of Defense policy for the adoption and use of digital signature as a standard business practice for all Human Resources Management (HRM) and Compensation business processes that require a signature.
SECNAV M-5213.1 - December 19, 2007
This manual implements policy set forth in SECNAVINST 5210.16: Department of the Navy Forms Management and Information Requirements (Reports) Management Programs. The manual specifies procedures for forms management within the DON.
SECNAV M-5214.1 - December 19, 2007
This manual implements the policy set forth in SECNAVINST 5210.16: DON Forms Management and Information Requirements (Reports) Management Programs, regarding information collection.
SECNAVINST 5210.8D - December 19, 2007
This instruction revises policy and assigns responsibilities for the lifecycle management (creation, maintenance, use and disposition) of information as records in all media, including electronic.
SECNAVINST 5070.2D - December 19, 2007
This instruction issues Department of Navy policy for U.S. Navy and U.S. Marine Corps libraries and information centers. It ensures coordination and resolution of issues and challenges concerning DON libraries and information centers.
ASD NII Memo - December 19, 2007
The memo re-emphasizes DoD email records and email retention policies regarding records created or received on electronic mail systems.
5 U.S.C. 552a - September 9, 2010
The Privacy Act of 1974, 5 U.S.C. § 552a, establishes a code of fair information practices that governs the collection, maintenance, use and dissemination of personally identifiable information about individuals that is maintained in systems of records by federal agencies. A system of records is a group of records under the control of an agency from which information is retrieved by the name of the individual or by some ...
by Barbara Hoffman - June 9, 2014
It has been a privilege to serve in leadership positions for the Department of the Navy Chief Information Officer, including as Director of both the E-business and Investment Management teams, Principal Deputy for two very talented DON CIOs, and now as the DON CIO (Acting). Our business IT environment has evolved dramatically over this timeframe, in technology advances as well as in operational and fiscal challenges.
April 11, 2014
As detailed in a DON CIO memo released April 10, prototype design is underway on a DON enterprise-wide task management (TM) and records management (RM) system: the DON Tasking, Records, and Consolidated Knowledge Enterprise Repository (TRACKER). DON TRACKER will provide one auditable and compliant RM and TM system for all DON shore-based commands and organizations.
January 11, 2013
DON personnel are required to take mandatory records management refresher training each year. Training for FY13 must be completed by DON military, government civilians, and contractors by Jan. 30, 2013. ...
by the DON Privacy Team - March 8, 2011
The following Privacy Tip provides existing policy guidance and best business practices for contract support personnel who handle personally identifiable information. Office of the Secretary of Defense Memo dated June 05, 2009, "Safeguarding Against and Responding to the Breach of Personally Identifiable Information (PII)" and SECNAV INST 5211.5E: "SECNAV Privacy Program" apply.
by DON CIO Privacy Team - October 7, 2010
This Privacy Tip will be published in two parts and serves as a best practices guide to help Department of the Navy commands/units implement and sustain privacy awareness and better safeguard personally identifiable information within their control.
by DON CIO Privacy Team - November 2, 2009
A successful command privacy program must include an aggressive records review and disposal component. While hard copy files cannot be ignored, the volume of electronic data files is a much larger issue and must be aggressively addressed by local commands/units.
June 22, 2009
The Department of the Navy Chief Information Officer recently released a memorandum regarding records management requirements as they pertain to electronic information systems. Many such systems retain information. Systems for which that information meets the definition of a Federal record must comply with certain records management policy. This includes the requirement to obtain National Archives and Record Adminis
by DON CIO KM/RM Team - February 5, 2009
A self-evaluation checklist with which U.S. Navy commands, activities, and offices and Secretary of the Navy Secretariat offices can appraise compliance of their records management programs is now available. The Automated Inspection Reporting System (AIRS) checklist 61, Marine Corps Records Management Program, is a similar document applicable to the U.S. Marine Corps.
August 19, 2008
The recently signed SECNAV Manual M-5210.2: Department of the Navy Standard Subject Identification Code (SSIC) Manual specifies filing and record maintenance procedures and provides SSICs for the DON. The SSICs are the standard system of numbers and letter symbols used throughout the DON for categorizing departmental documentary material by subject. SSICs serve as the taxonomy for all departm
December 18, 2007
Four web-based records management training courses have been developed and are available on Navy Knowledge Online (NKO).
September 16, 2014
The DON Records Officer is in the Department of the Navy Assistant for Administration Directives and Records Management Division (DON/AA DRMD). DON/AA DRMD is responsible for the management of the Secretariat and Navy Records Management Program in accordance with Title 44 U.S.C., 36 C.F.R., OMB Directive M-12-18, OMB Circular A-130, DODD 5015.2, SECNAV Instructions 5210.8D and 5211.5E, OPNAVINST 5210.20, and SECNAV ...
September 16, 2014
The authorized repository for SECNAV and CNO records is HP Total Records Information Management (TRIM).
August 17, 2010
Annually, all Department of the Navy employees (military, government civilian and contract personnel) must be reminded of their responsibilities regarding records management. This revised guide provides information necessary for conducting records management training to fulfill this requirement for 2014 and 2015.
August 11, 2010
The Privacy Act allows executive branch agencies to collect, maintain and disseminate information on individuals affiliated with that agency. The Department of the Navy does not maintain information about individuals who have never been affiliated with the Department.
The DON's inventory of Privacy Act System of Records Notices (SORNs) identifies under "exemptions claimed for this system" those systems that are exempt ...
by DON CIO Records Management Team - March 27, 2013
This guide provides procedures for determining records management requirements for electronic information systems (EISs) and for documenting EIS compliance status in Department of Defense Information Technology Portfolio Repository-Department of Navy. This guide supports the policy requirements contained in the Department of the Navy Chief Information Officer memo, DON Policy for Electronic Record Keeping Systems and ...
February 21, 2013
The Department of the Navy Information Technology Policy Roundup for fiscal year (FY) 2013 provides a summary of policies affecting IT projects and programs. For more detail, please review the entire policy at the links provided.
by DON CIO Privacy Team - August 11, 2010
The following resources are intended to supplement SECNAVINST 5211.5E: "DON Privacy Program"
and should prove useful to Privacy Act coordinators. Please submit suggestions for additions to this list to the Ask an Expert section of the website. Select the topic: "Privacy Act."
by DON CIO Privacy Team - September 14, 2010
To make a Privacy Act (PA) request, label the request itself and the envelope: "PRIVACY ACT REQUEST." Identify the specific PA system of records notices you wish to have searched. (See index of PA System of Records Notices and submit your request according to the requirements set forth under "Record Access Procedures.") PA requests must be signed, so we cannot accept email requests.
by DON CIO Privacy Team - August 23, 2010
The two documents attached below were provided by the Defense Privacy and Civil Liberties Office. One is a presentation on System of Records Notices (SORNs), and the other is an example of a Navy SORN.
by DON CIO Privacy Team - July 9, 2010
The following is a list of 12 approved use cases for systems requesting the use of Social Security numbers.
by DON CIO KM/RM Team - April 20, 2009
General Records Schedules (GRS) are issued by the National Archives and Records Administration (NARA) to provide disposition authorization for records common to several or all agencies of the Federal Government. GRS cover records documenting administrative, or housekeeping, functions, rather than program functions. Most records described in a GRS are temporary, although the GRS also includes the disposition of some ...
February 3, 2009
Recently, the Department of the Navy Chief Information Officer developed, in conjunction with several records management (RM) stakeholders, a self-evaluation checklist with which U. S. Navy commands, activities, and offices and Secretary of the Navy Secretariat offices can appraise compliance of their records management programs.