Printing and Imaging (Copiers/MFDs)

The DON CIO, as part of the department's information technology/cyberspace efficiency effort, issued a policy Jan. 25, 2013, mandating DON-wide policy to improve management and use (including procurement and disposal) of all networked and stand-alone unclassified copiers, printers, fax machines, scanners, multifunctional devices and related consumables and support services. The overall objective is to achieve cost savings by leveraging the established efficient procurement and managerial capabilities and process of Defense Logistics Agency Document Services.

News: 14   Policy: 2   Resources: 1    All: 17
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Policy

DON Policy For Approving Multifunctional Devices For Use On DON Networks

DON CIO Memo - December 3, 2013

The purpose of this memo is to facilitate the Department of the Navy's Multifunctional Device (MFD) efficiency initiative. The DON requires a process that allows competitive pricing and timely approval of MFDs while maintaining the security of DON networks. The DON must also minimize the administrative level of effort involved in adding an MFD to an accredited environment. This memo provides guidance for connecting MFDs ...

Mandatory Guidance Regarding Management of Department of the Navy Copiers, Printers, Fax Machines, Scanners, and Multi-Functional Devices

DON CIO Memo - January 25, 2013

This memorandum establishes a mandatory enterprise-wide Department of the Navy policy to improve management and use (including procurement and disposal) of all networked and stand-alone DON copiers, printers, fax machines, scanners (CPFSs), multifunctional devices (MFDs), and related consumables and support services.

News

Building on DON Success; Meeting New Challenges

by Barbara Hoffman - June 9, 2014

It has been a privilege to serve in leadership positions for the Department of the Navy Chief Information Officer, including as Director of both the E-business and Investment Management teams, Principal Deputy for two very talented DON CIOs, and now as the DON CIO (Acting). Our business IT environment has evolved dramatically over this timeframe, in technology advances as well as in operational and fiscal challenges.

DON CIO Reduces Printing, Devices To Save Millions

March 31, 2014

Did you know that multifunction devices could save the Department of the Navy $285 million over the Future Years Defense Program?

DON Print Management Initiative - A Strategic Partnership to Achieve Savings

January 16, 2014

The Department of the Navy Chief Information Officer has instituted a department-wide policy to comprehensively manage print devices. This policy, signed Jan. 25, 2013, became the cornerstone of the DON Print Management Initiative, which is expected to achieve cost savings of $285M over the Future Years Defense Program.

DLA: The Source for Recycled Paper

June 3, 2013

The Department of the Navy issued policy in January that established the Defense Logistics Agency (DLA) Document Services as the single provider of office document devices across the DON enterprise. This encompasses about 70,000 Navy and Marine Corps devices. But did you also know DLA Document Services can provide you with paper?

Minor Adjustments Add Up to Major Savings

April 22, 2013

When you start a new document on your computer, do you check the margins? If not, you’re missing a simple way to save paper, ink and money for the Department of the Navy. One printing best practice is to use .75 inches as the default margin size for printing instead of the usual 1-inch. The exception should be for official letterhead correspondence, which requires 1-inch margins.

Simple Printing Changes Can Reduce Costs By 20 Percent

March 25, 2013

Department of the Navy leadership is putting action behind its words on saving money on printing costs. All Navy Secretariat and Chief of Naval Operations NMCI unclassified printer default settings are being changed to print documents in black ink, with draft quality, and on both sides of the paper. The changeover started March 15 and is scheduled to continue through April 5.

Printer Savings Start with You

February 22, 2013

We have all heard the saying: "It's the little things that matter." In the case of printing costs, it's the little things that add up – to big expenses. Although half a cent per page does not sound like a lot of money, counted across the government, the total annual expense amounts to more than $60 million.

Multifunctional Devices Save Money, Space, Energy

February 11, 2013

In the "old days," most offices probably had a piece of equipment for each administrative function – printer, fax machine, copier, etc. Today, many still do, but these functions are increasingly done by one device – known as a "multifunctional device," or MFD. Combining these functions into one device saves money, energy and resources. Additionally, MFDs take up less space in the office and can be a more secure ...

DON Multifunctional Device Policy Signed

January 30, 2013

The Department of the Navy Chief Information Officer established another DON-wide IT efficiency policy in a memorandum signed Jan. 25.

DON Makes Progress With Budget Cuts; Savings Initiative Continues

by Enterprise IT Communications - December 7, 2012

The Department of the Navy has made significant progress in adjusting to its smaller budget, but much work remains. The $100 million in savings achieved so far is just a start to the $2 billion cut to the DON’s IT budget, said Terry Halvorsen, the DON Chief Information Officer.

Printing Fact #3: Office Equipment: How to Reduce Energy Consumption

September 4, 2012

The Department of the Navy values energy as a strategic resource. One of the DON's major initiatives is to become more energy efficient. There is much to do from an information technology perspective to accomplish this. Office equipment such as computers, printers, fax machines and copiers consume energy even when not in use. By simply using efficient equipment and turning them off when not in use, the DON can ...

A Few New Year's Resolutions to Save Costs and Conserve

by Alison Dickson-Kozloski - January 3, 2012

As we approach the New Year, it is always good to take some time and focus on what we want to accomplish in the future. The Department of the Navy is facing an increasingly constrained fiscal situation. Budget cuts are forcing us to take a much closer look at how we conduct business and find innovations and efficiencies in our operations -– from energy consumption, to building construction, to IT infrastructure and ...

Your Office Copier/Printer May Present Information Security Risks

by Steve Muck - March 8, 2010

The following is a recently reported compromise of personally identifiable information (PII) involving the disposal of copiers containing personal information stored on their hard drives. Incidents such as this will be reported to increase PII awareness. Names have been changed or removed, but details are factual and based on reports sent to the DON CIO Privacy Office.

Copier/Printer May Present Information Security Risks

by DON CIO Privacy Team - October 6, 2009

Two recent personally identifiable information (PII) breach incidents involving the turn in of reproductive office equipment highlight the fact that many people do not know that copiers and printers present information security challenges.

Resources

Fast Facts

August 23, 2017

The Fast Fact series provides pithy facts and news briefs about Department of the Navy IT initiatives, business transformation efforts and success stories.